Regulation governing admissions and language classification
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This text contains the practical provisions for implementing Articles 8-11, 30 and 31 of the Statutes.
I. Committee on Admissions and Language Classification
The Committee on Admissions and Language Classification, a statutory body of the Association, shall exercise the functions and powers granted to it by Article 31 of the Statutes, namely:
- to apply the Regulation Governing Admissions and Language Classification and to submit proposals for amending it to the Assembly;
- to examine applications for admission and for changes in langu age classification. The committee shall take a decision on applications and authorise publication of the relevant lists without prejudice to any automatic admission by virtue of article 17 of this text. It may grant waivers where justified by particular circumstances;
- to examine challenges. The Committee shall rule on the admissibility and, after an enquiry, on the validity of challenges;
- to strike from the appropriate list the name of any candidate or pre-candidate who has infringed the Association's rules;
- to decide on requests for changes in membership status as provided for in Article 9 of the Statutes.
In addition, it may, under exceptional circumstances, proceed, of its own initiative, to carry out an enquiry, provided the majority of its members are of the opinion that such an enquiry is desirable.
It may hear submissions from candidates and sponsors. It may also take evidence from any member of the Association who knows the candidate concerned or who is likely to be able give an opinion regarding her or him, provided the candidate is informed thereof. Where a submission is to be obtained from a third party, the candidate shall give her or his prior consent.
All official correspondence for the Committee shall be sent to the Secretariat which will forward it.
The committee shall meet twice yearly and if convened by its Chair, whenever she or he shall deem it necessary.
The committee shall meet within thirty days of a written request to the effect signed by four of its members and stipulating the agenda.
The committee shall not take any decision unless the majority of its members are present. It shall take its decisions by a majority of votes cast. In the event of a tie, the Chair shall have a casting vote.
Any member who is absent from two consecutive meetings of the committee without justification, and any member who is absent from three consecutive meetings of the committee shall automatically cease to be a member of the committee.
DECISIONS - APPEALS
Any decision taken by the committee with regard to an active or associate member or a candidate shall be communicated to the person concerned in writing. Any negative decision must be based on factual elements.
The person concerned by a decision may submit an appeal against it to the Council within ninety days of being notified thereof. The written appeal shall be addressed to the President of the Association and shall list all the factors on which it is intended to base the case. The Council shall consult the committee before reaching its decision.
- Any interpreter who has worked less than one hundred and fifty days and who wishes to be included on the list of pre-candidates with a view to becoming a candidate shall submit a request to the Committee on Admissions and Language Classification. Such request shall be signed by at least three active members, who thereby confirm that the pre-candidate really does work as a conference interpreter but without giving any guarantee as regards professional quality. The request shall be accompanied by remittance of the required administration fee.
- The pre-candidate's name, address and customary working languages (but not a language classification as defined in this regulation) as well as the names of the active members introducing her or him shall be published on the appropriate list. As a general rule, no pre-candidate shall have the right to remain on this list for a period exceeding three years.
- Any interpreter who for one hundred and fifty days of work has, without exception, observed the Association's Code of Professional Ethics and all its other rules and regulations as well as the other rules of the profession may apply to be admitted to the Association as a candidate with a view to becoming an active or associate member. Such request shall be made to the Committee on Admissions and Language Classification. It shall be signed by at least three sponsors at most three years before the date of receipt of the file by the Secretariat. It must be accompanied by remittance of the required administration fee.
- Once the committee is sure that the case submitted by the candidate satisfies the provisions laid down heretofore, her or his name and address as well as the requested language classification and the names of her or his sponsors shall be published on the list of candidates.
- Until such time as they are admitted as active or associate members of the Association, matters concerning candidates shall fall within the purview of the Committee on Admissions and Language Classification. This committee shall, in particular, decide on the measures provided for in Article 31(4) of the Statutes.
- Candidates may attend Assemblies and meetings of their region but shall not have the right to vote. They shall receive the necessary documentation.
CANDIDATES AND PRE-CANDIDATES
Like all other members of the Association, candidates shall be bound to observe its Statutes, its Code of Professional Ethics and all its other rules and regulations.
The same shall apply to pre-candidates, so that they will be able to satisfy the requirements of Article 5 (a) when they apply to become candidates.
III. Language Classification
The working languages of members of the Association shall be classified in three categories, called 'A', 'B' and 'C', which shall be further defined as follows:
A : The interpreter's native language (or another language strictly equivalent to a native language), into which the interpreter works from all her or his other languages in both modes of interpretation, simultaneous and consecutive.
All members must have at least one 'A' language but may have more than one.
B : A language other than the interpreter's native language, of which she or he has a perfect command and into which she or he works from one or more of her or his other languages. Some interpreters work into a 'B' language in only one of the two modes of interpretation.
C : Languages, of which the interpreter has a complete understanding and from which she or he works.
Only active members, who have been members of the Association for at least five years and have had the necessary language classification for at least that same period, may sponsor candidates. All sponsorship withdrawals after receipt of the file by the Secretariat must be duly motivated. Members of the Committee on Admissions and Language Classification may not sponsor candidates.
Any sponsors of an interpreter applying to become a candidate shall confirm that they have worked with her or him and have listened to her or his work during the three preceding years. They shall state the languages from which and into which they intend to give their sponsorship. They shall certify that, to the best of their knowledge, the applicant possesses the professional experience required by Articles 5 and 7 above and that she or he observes the Association's rules.
The committee shall be free to judge statements made by sponsors in the way it sees fit.
Any interpreter applying for admission shall have at least three sponsors but may find it necessary to have a greater number if her or his language classification is such as to require it. At least two of the sponsors must have their professional address in the same region as the applicant.
Cases of discrimination of which a potential candidate feels that she or he may have been the victim shall be brought to the attention of the Council for its attention.
Each sponsor must cover at least one of the candidate's language combinations. All of the sponsors taken together must cover all of her or his language combinations i.e. her or his work into the proposed 'A' language(s) from all her or his other languages and work into the proposed 'B' language(s) from her or his 'A' language(s).
- Each 'A' must be covered at least twice by an 'A' in the same language;
- Each 'B' must be covered at least once by an 'A' and at least once by an ‘A' or a 'B' in the same language;
- Each 'C' must be covered at least twice by an 'A', a 'B' or a ‘C' in the same language;
A language classification will be granted provided the candidate has already worked for at least fifty days with each of the language combinations applied for: A, B and C into A and A into B.
Within a maximum of sixty days starting on the date of publication of the name of the candidate on the appropriate list, any member of the Association who gives her or his reasons may challenge a candidate in writing. The author of the challenge must be clearly identifiable irrespective of the medium used (electronic or paper).
Once it has received a challenge, the committee shall rule on its admissibility. If the challenge is admissible, the committee shall inform the candidate or the member concerned who may withdraw her or his application for admission or for reclassification at any time. If the challenged candidate or member maintains her or his application, the committee shall launch an enquiry, consulting both those members who have sponsored and those who have challenged the candidate and it shall request the opinion of the region where the challenged candidate or member has her or his professional address.
It may request the opinion of any member who knows the candidate and/or who may already have submitted comments about her or him.
The committee shall hear the candidate if she or he so requests.
The committee shall reach its decisions as soon as possible, in any case no later than its second meeting after the challenge was lodged.
Any enquiry the committee carries out of its own initiative pursuant to article 1 is assimilated to a challenge as ruled by this text.
No interpreter whose application is turned down by the committee may submit a similar application within a period of two years. If an appeal is made to the Council, this period shall begin as from the date of notification of the Council's decision.
If there is no challenge to a particular candidate within sixty days of the publication of her or his name on the appropriate list, the candidate shall be admitted immediately as an active or associate member and her or his name shall be placed on the list of members of the Association.
The same procedure applies if, following an enquiry, the committee is of the opinion that it is groundless.
VII. Changes in language classification
- Any member who wishes to upgrade her or his language classification shall address a request to the effect to the Committee on Admissions and Language Classification. It shall be signed by at least two sponsors, who need not necessarily belong to the same region as the member making the request. Sponsors must have had the language classification on which their sponsorship is based for a period of at least five years. All the other steps in the reclassification process shall be the same as those laid down for the language classifications of candidates applying for admission.
- b) Notwithstanding paragraph a) above, any request to add an A language, or to upgrade a C or a B to an A, shall include a description of the circumstances justifying the request, and be signed by at least five sponsors, who have had the language classification on which their sponsorship is based for a period of at least five years.
- Any member who wishes to downgrade her or his language classification shall advise the Secretariat, which, in turn shall inform the committee. The new language classification shall take effect immediately.
Any request for another member's language classification to be downgraded shall be addressed to the committee. It shall contain the reasons and shall be signed by at least five members, of whom at least two must have their professional address in the same region as the member for whom a downgrading is being requested. If the committee finds the request admissible, the following procedure shall be applied:
- The committee shall inform the member concerned and offer her or him the choice between:
- being subjected to an enquiry;
- requesting voluntary downgrading of her or his language classification.
- If no reply is received within a period of sixty days, the committee shall initiate an enquiry. The first step shall be a written communication to the member concerned informing her or him of the opening of the enquiry and calling for the submission of the signatures of at least three members willing to defend the challenged language classification within sixty days.
- The committee shall reach its decision on the case at its subsequent meeting.
- If, at this stage in the procedure, the member whose language classification has been challenged does not reply or submit the names of members willing to defend that language classification, it shall be downgraded as requested.
- All correspondence between the member concerned and the committee shall be by registered mail with confirmation of delivery.
VIII. Change of membership status
- Any active member who wishes to become an associate member shall apply in writing, before 30th November to the committee, stating their reasons. The committee shall decide on the request. If approved, the change in membership status shall apply from the beginning of the next financial year.
- Any associate member who wishes to become an active member shall inform the Secretariat and pay the appropriate membership dues.
IX. Amendment procedure
This regulation may be modified by a decision of the Assembly, taken with a two-thirds majority of the votes cast and, if appropriate, after having sought a legal opinion on the proposals.